The Benefits of QFD’s Self-Service Intake Portal

Written by Spencer Kozal and Jennifer Marshall

Women Using Self Service QFD feature

Technology in the banking world has made a huge leap in the last decade. More than ever before, financial institutions and Fintech organizations are offering innovative digital solutions for banking services, with a specific focus on increased customer experience through self-service features. A big area where issuers have been slow or unable to adopt self-service has been the intake process for submitting fraud and dispute claims.

Issuers have been slow to incorporate a fraud and dispute self-service portal for a variety of reasons; their chargeback management software does not support the feature, they are afraid self-service can result in an influx in claims beyond what their internal resources can manage, or that self-service will not be able to capture the necessary information for a successful claim resolution.

We addressed all these concerns and much more with our QFD software’s self-service feature. Quavo’s QFD dispute management softwareis designed to automate tasks to reduce costs for your team. Self-service is a large part of this effort because the information collected at intake drives QFD’s automated workflows during the resolution and recovery process. Our experts compiled a list of the benefits of QFD’s self-service intake portal:

1. Support Efficient Case InformationCollection

Tackling fraud is a stressful experience for account holders and issuers, which is why Quavo’s dispute management software was designed to improve communication channels right from the start – during intake.With QFD’s self-service feature, account holders can disputea claim and access their case filing, status, and agent communications directly, ensuring that they areinformed with the steps being taken to resolve their case.

QFD allows your accountholders to update their disputes in real-time, giving your team every advantage when collecting pertinent case data.Our self-service feature also allows account holders to choose between English or Spanish as their preferred method of communication. Further streamlining communication channels for accurate case information.

2. Reduce Callbacks & Call Times

Out of the box, our dispute management software QFD offers intake through resolution workflows that are driven by regulatory and network requirements to ensure both compliance and recovery. QFD’s intake questionnaire is designed to obtain the right information the first time.Our questions prevent the callbacks that commonly plague investigation timelines and reduceaverage call times during intake to underfive minutes.QFD prompts simple intake questions and uses these answers in combination withcard network chargeback recovery rules to drive customer satisfaction and accurate results.

Issuers canenhance QFD withmoreautomation across dozens of additionalfeatures,our self-service intake feature being one of them.Employing our self-service intake featurefurther streamlines the dispute management process by reducing the possibility of human error. Self-service is a more efficientintake method thanrelying on call centers and agents because it eliminates the data loss and time delays that commonly occur during human-managed information transfer.

3. Streamlined Workflows

The self-service feature makes account holder information collected at intake immediately available to all parties with access to the QFD platform. The information collected is then applied to the rest of the investigatory process, without delay. AsQFD’s intake questions are designed to establish logic-driven case urgency determination, the faster this information is applied the more streamlined and efficient dispute management workflows can be. which is then used to assign tasks in a way that manages increased case volume and meets regulatory deadlines.

With many financial institutions still relying onmanual workflows for managing fraud and disputes, leveraging QFD’s automated features offers issuers a considerable advantage. Features like self-servicefurther streamline the complex web of workflows and processes that are necessary for consistent and complete decisions.

4. Prevent Friendly Fraud Cases

Our self-service portal helps your team better collect and leverage account holder information from intake to recovery. Leveraging QFD’s self-service feature also helps prevent friendly fraud cases by helping account holders determine whether their claim is true fraud or friendly fraud at the time of intake. Informationpreviously overlooked by account holders can be addressed during self-service. Factors like:

  • Location of card (i.e., lost, stolen)
  • Who has card access?
  • Type of transaction (i.e., Mobile, POS, etc.)?

These questions empower your account holdersto better understand the nature of their dispute to provide accurate claim information for afaster resolution.

5. Enhance Account Holder Experience

Many consumers want autonomy over their finances, especially when it comes to fraudulent transactions. Fraud is stressful enough without hold times, barriers to information, and perceived investigatory inaction. Providing your account holders with the tools to start a claim and obtain information and decisions in real-time is the best approach to tense and often emotionally chargedcustomer interactions. While you can’t always prevent fraud from happening,you can prevent the resolution process from causing further stress and anxiety for your account holders by offering QFD’s self-service feature.

Features like self-service improve customer success stories and allow account holders to take better actions when disputing a claim, offering more accurate information and insight than that if they had if they relied solely on a conversation with an agent on the phone. By employing QFD automated dispute management software, you can prevent your front-office team from being overwhelmed with high claim volumes and call-backs.Let us help you streamline yourfraud and disputes processwithout sacrificing your regulatory, ethical, and customer experience standards.

Learn more about our entire Disputes as a Service offering online or by contacting us at